Family Support & Resources

Supporting You While You Support Your Loved One

Coordinating medical transport for a loved one can be emotionally and logistically challenging. We're here to support you every step of the way with practical resources, emotional support, and expert guidance to ensure a smooth experience for both you and your loved one.

Emotional Support
Practical Resources
Step-by-Step Guidance

Essential Family Resources

Planning Tools

Emotional Support

Practical Assistance

Family Planning Checklist

2-3 Weeks Before Transport

  • Gather medical records and history
  • Contact insurance provider about coverage
  • Research accommodation near destination
  • Create list of current medications
  • Plan for pet care if needed
  • Arrange time off work if accompanying

1 Week Before Transport

  • Confirm all medical appointments
  • Pack comfortable clothing and essentials
  • Prepare entertainment items for journey
  • Create contact list for all providers
  • Review transport plan with family members
  • Arrange for house care during absence

Day Before Transport

  • Double-check all documentation
  • Prepare comfort items for transport
  • Charge all electronic devices
  • Pack snacks and water
  • Review medication schedule
  • Get good rest for the journey

Emotional Support & Coping Strategies

Managing Stress

It's normal to feel stressed when coordinating medical transport. Here are some helpful strategies:

  • Practice deep breathing exercises
  • Break tasks into manageable steps
  • Keep a journal of questions and concerns
  • Share responsibilities with family members
  • Take regular breaks during planning

Supporting Your Loved One

  • Maintain open communication about concerns
  • Listen without judgment
  • Involve them in decision-making when possible
  • Share positive aspects of the destination
  • Create a familiar environment during transport

Self-Care Essentials

  • Maintain regular sleep schedule
  • Eat nutritious meals
  • Stay connected with friends
  • Accept help when offered
  • Take time for personal activities

Effective Communication Guide

Working with Medical Staff

  • Keep a dedicated notebook for medical information
  • Prepare questions in advance
  • Request clarification when needed
  • Take notes during conversations
  • Share relevant family medical history

Family Coordination

  • Create a group chat or email thread
  • Assign specific roles to family members
  • Schedule regular updates
  • Use shared calendars for appointments
  • Document important decisions

During Transport

  • Exchange contact information with transport team
  • Establish preferred update frequency
  • Know emergency protocols
  • Keep family members informed
  • Document any special instructions

Managing Transport Logistics

Destination Planning

Accommodation Arrangements:

  • Research nearby hotels or rental properties
  • Consider accessibility requirements
  • Book accommodations in advance
  • Verify cancellation policies

Local Resources:

  • Identify nearby pharmacies
  • Locate medical supply stores
  • Research local medical facilities
  • Find grocery stores and restaurants

Ensuring Smooth Transitions

  • Coordinate with both facilities
  • Prepare room at destination
  • Arrange for medical equipment delivery
  • Schedule follow-up appointments
  • Plan for immediate needs upon arrival

Financial Planning & Resources

Understanding Costs

  • Transport service fees
  • Accommodation expenses
  • Medical equipment needs
  • Medication costs
  • Family travel expenses

Payment Options

  • Insurance coverage possibilities
  • Payment plans available
  • Credit options
  • Family cost-sharing strategies

Cost Management Tips

  • Book transport in advance when possible
  • Research accommodation discounts
  • Consider group travel benefits
  • Track all expenses for tax purposes

Building Your Support Network

Family Coordination

  • Delegate responsibilities
  • Create support schedules
  • Share updates efficiently
  • Plan for rotating care shifts

Professional Support

  • Transport coordinators
  • Medical case managers
  • Social workers
  • Healthcare providers

Community Resources

  • Support groups
  • Religious/spiritual communities
  • Volunteer organizations
  • Online support forums

Ready to Start Planning Your Loved One's Transport?

Our caring team is here to support you and your family every step of the way.

Visit ACC Medlink 1-800-550-1025
Visit CienOne 979-243-6663
Visit Air Critical Care 1-800-817-9119
Call Now